Homestay Management Made Easy

Checking and tracking the validity of all your accommodation gas certificates and fire risk assessments can be very time consuming.

In Elsieapp, reminding your host that they must send you a copy of their new gas certificate or fire risk assessment is pretty straightforward:

1. Go to the "Accom." Menu, then "Mailing"
2. Select hosts with "Gas Cert. due in upcoming month"
3. Write your email content
4. Send

Help is at hand!

With the peak period approaching it is important that outside of business hours students can easily find assistance in this new part of the country they are visiting.

Use the back of the student card to list all the recommended places and phone numbers students should use if they ever need help.

This feature is being used by a couple of our clients and we believe that it will greatly benefit your students and is a great way for a school to improve safety levels.

To find out more about this feature please get in touch!

Who's playing truant?

A lack of motivation, distractions and struggling with studies can all affect student attendance and it can be difficult to spot behaviour change before it’s too late.
With student numbers increasing in the summer you need to be able to quickly identify those students who need a little help. Elsieapp allows you to closely monitor each student’s attendance and notifies you of students with an attendance rate below 90%.

The notification message also shows you the student’s attendance during the three previous weeks, to add context.

Instead of spending time calculating student attendance rates, let Elsieapp do the maths and inform you which students are not showing up to class.

 Attendance Notifications

Attendance Notifications

Keeping your students safe

No one wants to scare students with safety issues (and after all the UK is largely a very safe place to live) but at the same time, it’s important to address the issues of personal safety and greater awareness of the potential dangers.

Here are our top 10 tips.

  1. Contact - ensure your students have stored your numbers, and the UK’s emergency numbers on their mobile phones. Sounds obvious but not all countries use 999. Elsieapp also provide a student card service - you can read more about this here -

  2. Be aware - Walking the streets at any time is more hazardous when wearing headphones - whether playing games or listening to music. Encourage your students to take them out and be aware of the people and traffic around them.

  3. Be informed - We’re all aware of small pockets in our neighbourhoods which are perceived to be less safe than others. Tell your students about these places and safe routes to take to avoid them.

  4. Alcohol - Many young people gravitate towards alcohol in their teens (the legal drinking age, of 18 in the UK, may vary from their home country). Make them aware that they must know their limits and that everyone is more vulnerable when under the influence.

  5. Personal alarms - In the event of an attack or incident personal alarms can be a great way to attract help. They’re available for just a few pounds and even as mobile phone apps. You can find personal alarms here - or as apps on iTunes - or Google Play -

  6. Public transport - If students find themselves alone at night advise them to try to sit by the driver on a quiet bus and only ever take registered taxis.

  7. Keep possessions hidden - walking around alone with a new mobile phone in hand, or sitting in the open with an expensive laptop, can attract unwanted attention. If alone keep your valuables covered up and inconspicuous.

  8. Plan ahead - Ensure your students always tell someone where they’re going and what time they’re expected.

  9. Caring for friends - If out in a group of an evening remind your students to look out for the other members of the group - and they will look out for them.

  10. In the event that a bag or purse is lost encourage your students to keep an emergency phone card or £1 in their pocket so they can call for help.


Keep abreast of your bookings

When handling bookings it's crucial to know the stage of each of them.
To assist your enrolment team a detailed list of booking statuses is readily available. 


This list will prove invaluable when analysing upcoming bookings with a similar status and will allow the enrolment team to process bookings in bulk. The list will also help the academic team to know how many bookings are confirmed and how many more to expect.


Make it an international Christmas

Christmas is largely recognised around the world - but it’s not always celebrated as we know it in the UK. Here are a few ways that some other countries celebrate - it might be fun to incorporate traditions from your student’s home country into your own plans. Some of our schools even arrange regular international food parties - asking students to bring along a traditional dish from their home town.

Argentina - Largely a Catholic country, Christmas and Advent are significant events. Christmas trees are popular, despite the warm weather, and these and houses are usually decorated with lights and garlands of gold, green, red and white flowers early in December. 

Christmas eve is the main day of celebration when Mass is attended in the afternoon followed by Christmas dinner in the evening. The traditional fare is turkey or pork, salads and Panetone.

After dinner fireworks are often set off to celebrate the beginning of Christmas Day. It’s a very social time when family and friends stay up late and enjoy the festive atmosphere.

Happy Christmas in Spanish (the main tongue) is "Feliz Navidad".


France - France has many different Christmas traditions depending on location. Father Christmas (‘le Père Noël’) delivers on the 6th December in some parts to mark the day of Saint Nicolas.  In other locations, children’s shoes are placed out on Christmas Eve to be miraculously filled with gifts by the following morning. 

The main Christmas meal is usually eaten on Christmas Eve and can include seafood, oysters, snails, salmon, goose - all accompanied with great local wines and champagne.

Children are warned of Father Christmas’s partner ‘Father Spanker’, who gives naughty children a good spanking!


Italy - Cribs are the number one symbol of Christmas in Italy with most houses displaying one on the 8th of December and a baby Jesus appearing on the 24th.

Little meat is eaten on Christmas Eve - with seafood being the traditional supper before Midnight Mass.

Christmas presents are largely opened on Christmas Day, although some families wait until the Epiphany on the 6th January. Like in the UK, children hang stockings - which are filled with sweets, if they’ve been good, or ‘coal’ made of black sugar, if they’ve been bad. Father Christmas isn’t the kind benefactor in Italy but ‘La Befana’, a kind witch who got lost following the Wise Men and now wanders the earth giving gifts to children at Christmas.

Christmas lunch in Italy is a lengthy affair with pasta, pork, sausages, lamb, potatoes and lentils. Desserts include panetone, nougat and pandora - a gold fruitless cake. Nuts are very common and thought to symbolise fertility and prosperity.

Merry Christmas in Italian is - "Buon Natale!"


Japan – With the main religions in Japan being Shinto and Buddhism, Christmas is a fairly new venture in Japan. It’s largely thought to be a time to spread happiness and goodwill.

Christmas Eve is viewed as a romantic day when couples spend time together and may exchange gifts.

Fried chicken is a popular Christmas Day lunch for the Japanese - with recent reports of KFCs being inundated on this special day. Christmas cake is very much like a Victoria sandwich cake decorated with strawberries and cream.

Christmas Day is not a national holiday in Japan with business and schools still open. New Year is often a more important time with celebrations running from the 31st December to 4th January.

South Korea - With around 30% of the population of South Korea practising Christianity, Christmas is celebrated here more so than in other Asian countries. Like the UK many homes and shops put up lights with the capital Seoul decked with lights throughout the season. Giving gifts is common - especially the exchange of money - also popular in other Asian counties. As with Japan Christmas is very much seen as a celebration of romance - couples making a particular effort to be involved.

Santa Claus features at times - but he may be wearing blue rather than the traditional red!


Switzerland - Switzerland is arguably one of the most magical places to celebrate Christmas with snow, christmas trees abound and markets and parades with cow bells and drums.

As with many Christian countries the Epiphany is recognised on the 6th December with gifts delivered by ‘Samichlaus’ - St Nicolas or Santa Claus. Gifts on the 25th December are largely from the Baby Jesus.

The main Christmas meal is devoured on Christmas Eve and usually involves ham and creamy potatoes - sometimes fondue too as a treat. 

Merry Christmas in Swiss is - "Fröhlichi Wiehnacht!"


Turkey - With Turkey being 99% Muslim, Christmas is not largely celebrated - although it is acknowledged by some - even if not celebrated. The more important celebration time for secular Muslim Turks is New Year - with many families celebrating at home, or in a restaurant with friends, on New Years Eve. Again roast turkey is favoured and kissing under the mistletoe practised. The Raki is opened and much dancing and frivolities ensue!


You can read about more countries and their Christmas traditions here -

Monitoring ETO performance

It's always good to keep an eye on your ETOs' performance year on year so you can see who's excelling and who might need a little TLC. With Elsieapp this information is always at your fingertips.

Access the ETO report under the ‘Stats’ menu and click on ‘Provider performance’. This will tell you which ETOs you need to congratulate and those you may need to contact to remind them how great your school is!

Provider Performance.png

If you would like a demo of this feature, please get in touch!

Handling student details made easy

How many times have you found yourself chasing missing data, scanning photo to complete a student’s profile, or reprinting a student’s school card?

With Elsieapp you can easily solve these problems:

- Elsieapp allows your students to upload their photo via an online form that can be embedded on your website. You are notified when a student posts a picture and you can print their student school card even before they arrive.

- The Missing Data Report allows you to keep track of all the relevant missing student information from up to date accommodation address to emergency contact details, BRP status, visa expiry date and more.

By using these tools, you will have more time to engage with your students and can respond appropriately to their personal needs. 

Less time focusing on admin gives you more time sharing quality time with a student and in turn improving their overall perceived experience.

  Generating Student School Card directly from Elsieapp

Generating Student School Card directly from Elsieapp

  Missing Data Report example

Missing Data Report example

If you would like a demo of this feature, please get in touch!